Resource · Planning Calendar
Landlord Compliance Calendar 2026: Every Legal Deadline for London Rental Property
Keep track of recurring rental safety duties and regulatory changes through 2031 across all 33 London boroughs (32 boroughs + City of London) plus the M25. Use this calendar to plan key compliance dates for your London rental property.
Last reviewed: September 2026
What This Calendar Covers and How To Use It
Keep your rental property duties on track with a clear view of safety checks and rule changes across 2026 to 2031. This guide is for landlords and property managers and covers all 33 London boroughs (32 boroughs + City of London), plus the M25.
Use the three views to check yearly tasks, upcoming dates, and changes to rental rules. Dates follow the relevant anniversary or trigger unless marked as fixed.
Yearly tasks
Check the recurring safety duties you meet each year across your properties.
Upcoming dates
See the fixed 2026 dates and plan each check 6 to 8 weeks before it is due.
Rule changes
Track changes to rental rules from 2026 to 2031, each marked with its status.
This is planning guidance, not legal advice.
Every Landlord Compliance Obligation, At a Glance
Property compliance covers gas safety, electrical checks, fire safety, energy performance, water-system risks, and licensing. The exact duty depends on the property and its use. This table separates legal requirements from recommended practices, with the relevant frequency, trigger, and maximum penalty for each item.
| Requirement | Legal basis | Frequency | Trigger | Property type | Status | Max penalty |
|---|---|---|---|---|---|---|
| Landlord Gas Safety Record (CP12) | Gas Safety (Installation and Use) Regulations 1998 | Annual (12-monthly) | Any gas appliance/flue provided | All with gas | Statutory | Unlimited fine (HSWA 1974) / prosecution |
| EICR (domestic) | Electrical Safety Standards in the PRS (England) Regs 2020 | Every 5 years (or sooner if report specifies; or on change of tenancy where applicable) | Fixed installation | Standard + HMO | Statutory | Up to £40,000 per breach (SI 2025/1043) |
| EICR (commercial) | Electricity at Work Regulations 1989 | No fixed statutory interval, intervals per IET/BS 7671 guidance | Fixed installation | Commercial/mixed-use | Duty, non-statutory frequency | Prosecution under EWR 1989 |
| Smoke & CO alarms | Smoke and Carbon Monoxide Alarm (England) Regulations 2015, as amended 2022 | Test at start of each tenancy; repair on fault report | New tenancy / fault | All | Statutory | Up to £5,000 (remedial notice) |
| Emergency lighting | Regulatory Reform (Fire Safety) Order 2005 + BS 5266-1:2025 / BS EN 50172:2024 | Monthly function test; annual full-duration; 5-yearly photometric/LUX verification | Communal/relevant premises | HMO, blocks, commercial, care | Statutory | Unlimited fine (RRFSO) |
| Fire alarm system | RRFSO 2005 + BS 5839-1:2025 | Per system category/risk assessment | Relevant premises | HMO, blocks, commercial, care | Statutory | Unlimited fine (RRFSO) |
| Fire risk assessment | RRFSO 2005; BS 9792:2025 (housing) / PAS 79-1:2020 (commercial) | Reviewed regularly / on change | Relevant premises | HMO, blocks, commercial, care | Statutory | Unlimited fine / imprisonment |
| EPC | Energy Performance of Buildings (E&W) Regs 2012; MEES via Energy Efficiency (PRP)(E&W) Regs 2015 | Valid 10 years; min band E now | New let/renewal | All let property | Statutory | Up to £5,000 now (see roadmap for 2030 change) |
| Legionella risk assessment | HSWA 1974 + COSHH 2002 (HSE ACOP L8) | Reviewed periodically / on system change | Water system | All | Duty, no certificate | Unlimited fine (HSWA) |
| PAT (portable appliances) | Duty of care under HSWA 1974 | Risk-based | Supplied appliances | HMO/furnished (best practice) | Not statutory | N/A directly |
| HMO licence | Housing Act 2004 Part 2 (mandatory 5+ persons/2+ households); additional/selective per borough | Up to 5-yearly | Property type/location | HMO only | Statutory (where applicable) | Up to £40,000 civil penalty / RRO up to 24 months' rent |
Legionella is a duty to assess and control risk, not a test certificate. PAT is a duty-of-care route, not a named statutory requirement. Neither is bookable here.
Your 2026 Compliance Year, Month by Month
Track fixed 2026 dates in their relevant month. Recurring compliance follows each property’s own expiry date. All cyclical duties are anniversary-based, plan 6–8 weeks ahead.
Most safety checks are anniversary- or tenancy-based and don’t fall in a fixed month, plan them 6–8 weeks before expiry.
Compliance by Category
Property compliance management covers fire, electrical, gas, energy, water, building safety, licensing and tax. Each section gives the main points and directs readers to the relevant regulations page.
Fire
Fire safety covers risk assessments, alarms, emergency lighting and escape routes. The main standards include BS 5266-1:2025, BS 5839-1:2025, BS 9792:2025 and PAS 79-1:2020.
See the Fire Safety Regulations pageWater/hygiene
Water safety focuses on Legionella risk assessment and control measures. The legal duty centres on managing water-system risks, with no universal requirement for a Legionella test certificate.
Structural & hazards
Building safety covers property defects, unsafe features and other hazards. The relevant duties depend on the building, its condition and its use.
Licensing
Property licensing depends on property type, occupancy and local authority rules. HMO, additional and selective licensing apply to relevant properties.
Tax
Property tax covers rental income, allowable expenses, property transactions and gains. The relevant duties depend on ownership and property use.
What Applies to Your Property Type
Property type affects the compliance duties that apply. Standard rentals, HMOs, commercial premises and care settings have different requirements, so the correct rules depend on the property and its use.
Standard rental
Standard rented homes need checks for gas, fixed electrical installations, smoke and carbon monoxide alarms, EPC and water safety where relevant. Fire safety duties also apply to relevant properties.
HMO
HMO onlyHMOs have extra duties linked to occupancy, shared areas, fire safety and licensing. Mandatory HMO licensing applies to qualifying properties. Additional or selective licensing also applies in some local areas.
Commercial/mixed-use
CommercialCommercial and mixed-use properties have duties covering fire safety, electrical systems, gas equipment, emergency lighting and building use. The Electricity at Work Regulations 1989 apply to relevant electrical systems.
Social housing & care
Social housing and care properties have broader safety requirements linked to residents, shared spaces and building use. Fire alarms, emergency lighting, electrical safety and water safety form key areas of compliance.
2026-2031 Regulatory Roadmap: What’s Changing and When
This roadmap separates rules already in force from confirmed future changes and proposals that are not yet law. Dates show when a change takes effect or when preparation starts. The action column gives landlords and property managers a clear next step.
| Date | Change | Who’s affected | Legal basis | Status | Action |
|---|---|---|---|---|---|
| 1 May 2026 | Renters’ Rights Act reforms start, bringing periodic tenancies and ending Section 21 | Private landlords and tenants in England | Renters’ Rights Act 2025 | In force | Revise tenancy agreements and possession steps |
| 31 May 2026 | Deadline for the Renters’ Rights Act Information Sheet for current tenants | Private landlords in England | Renters’ Rights Act 2025 | In force | Send the required Information Sheet |
| 2026 | New private rented sector database rolls out in stages | Private landlords, tenants, councils | Renters’ Rights Act 2025 | Confirmed, pending | Track rollout and compile property details |
| 2027 | Planned laws lift domestic PRS energy standards | Private landlords in England, Wales | Energy Efficiency Regulations 2015 updates | Confirmed policy, pending | Check low-performing properties and schedule upgrades |
| 2028 | Higher domestic energy standards target new tenancies | Private landlords in England, Wales | Proposed PRS MEES updates | Proposed policy | Ready properties for upcoming benchmarks |
| 2029 | EPC C ratings earned prior to 1 October 2029 aid transition rules | Qualifying private landlords | Proposed PRS MEES changes | Confirmed policy, pending | Check EPC grades ahead of the deadline |
| 1 October 2030 | Stricter energy rules apply across all domestic PRS properties | Private landlords in England, Wales | Proposed PRS MEES updates | Confirmed policy, pending | Map out upgrades and review exemption routes |
| 2030 | Proposed EPC B goal hits non-domestic rentals | Commercial landlords in England, Wales | Non-domestic MEES proposals | Pending | Watch final rules before making EPC B mandatory |
| 2030–2031 | Database, Ombudsman, and housing standard reforms roll out further | Private landlords and tenants | Renters’ Rights Act 2025 | Pending rollout | Note start dates and organize records |
| 2031 | No universal compliance dates set | Property owners and managers | Current published roadmap | No change | Maintain current duties and watch incoming laws |
Awaab’s Law for the private rented sector, future PRS database penalties and commercial EPC B requirements are not presented as current law. The government has set policy directions for several of these measures, but commencement and detailed rules depend on further legislation and implementation.
The maximum EICR penalty is £40,000 per breach, not £30,000. It rose on 1 November 2025.
Domestic EPC C is due by 1 October 2030 with a £10,000 cost cap, not “2028 / £15,000 / proposed”.
A missing gas, EPC or EICR certificate does NOT bar a Section 8 possession order under the post-1-May-2026 regime. Only deposit protection and Tenant Fees Act 2019 compliance remain structural preconditions, plus PRS-database registration once live.
HMO Compliance: The Extra Obligations
HMO propertieshave additional compliance duties linked to occupancy, shared facilities, fire safety and licensing. These duties are separate from standard rental requirements. HMO managers need to track licensing, fire precautions, alarms, emergency lighting and required safety records for the property.
HMO licence applications sit with the client or a specialist, not with SR.
Commercial & Mixed-use Obligations
Commercial and mixed-use properties have compliance duties linked to the building, electrical systems, fire safety, gas equipment and how the premises are used. Requirements differ from standard residential rentals, so the property type and use need clear assessment.
How SR Maintenance Manages Compliance Across Your Portfolio
SR Maintenance manages compliance tasks across residential, HMO, commercial and mixed-use properties. The service covers planned inspections, maintenance and compliance coordination. Accreditations include CHAS, SafeContractor and Constructionline, with coverage across London and the wider UK.
Frequently Asked Questions
Download the 2026 Compliance Calendar
A printable wall-planner plus a fillable portfolio tracker. Keep every deadline in one place across all 33 London boroughs (32 boroughs + City of London) plus the M25.
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