Letting & Estate Agents · All 33 London Boroughs

Property Compliance for Letting & Estate Agents in London

Searching for Property Compliance for Letting Agents London? SR Maintenance supports London letting agents as an independent property-compliance partner. Our role focuses on property safety and compliance, not letting, estate agency, AML or financial consultancy. Agents also face liability for landlord compliance failures. We manage gas, electrical, EPC, fire and alarm compliance across your managed portfolio. Property compliance services tailored for London letting agents across all 33 London boroughs.

BAFE · NICEIC · Gas Safe · NEBOSH · IFSM · NAPIT · City & Guilds · TrustMark · 12,000+ certificates since 2018 · 4.8 on Trustpilot

Photo: Compliance engineer reviewing property records with a letting agent.

Accredited · Evidenced · London-wide

BAFE

NICEIC

Gas Safe

NEBOSH

IFSM

NAPIT

City & Guilds

TrustMark

12,000+ certificates issued since 2018 · Rated 4.8 on Trustpilot · all 33 London boroughs + M25

Managing compliance across a lettings portfolio is a full-time job

Managing a large portfolio means tracking gas, EICR, EPC and alarm deadlines for every property. Each renewal involves tenant access, contractor bookings, and certificate collection. Letting agent compliance services London helps manage these tasks. Spreadsheet tracking means checking properties one by one for missing or expired certificates. Property compliance for letting agents London keeps each property record up-to-date. Property compliance checks for London letting agents help identify certificates that need attention.

Every deadline, per property

Gas

Annual

EICR

5-yearly

EPC

On let

Alarms

Per property

Can a Letting Agent Be Fined For a Landlord's Compliance Failure? Yes, Here's How

Yes, an agent can face enforcement action for a landlord's compliance failure. The key question is who has responsibility for the relevant duty. A management agreement can pass certain compliance duties to the agent. This is where compliance management for letting agents helps define who handles each check, record and renewal.

Duty	Governing law	Does liability fall on the agent?	The agent's exposure
Annual gas safety check + record	Gas Safety (Installation and Use) Regulations 1998	Yes, where the contract makes the agent responsible	HSE prosecution, unlimited fine, imprisonment in serious cases
5-yearly electrical inspection (EICR)	Electrical Safety Standards in the PRS (England) Regulations 2020	Operational duty and penalty exposure can fall on managing agents	Civil penalty up to £40,000 per breach
Smoke + CO alarms	Smoke and Carbon Monoxide Alarm (Amendment) Regulations 2022	Checks can be made by or on behalf of the landlord	Penalty up to £5,000 per breach
Fire safety of common parts (blocks/HMOs)	Regulatory Reform (Fire Safety) Order 2005, Article 5	Yes, where the agent has control	Unlimited fine; imprisonment for serious breaches
Wider PRS breaches	Renters' Rights Act 2025	Yes, where the agent acts on the landlord's behalf	Civil penalty up to £7,000 or £40,000; RRO up to 24 months

If the contract gives the agent gas safety duties, the agent takes on those duties. HSE can take legal action against the agent for failing to meet them. Fire safety rules can create direct liability where an agent controls common areas. The Renters’ Rights Act 2025 also covers agents acting for landlords.

The property-safety certificates we manage for your landlords

SR Maintenance manages gas safety across your managed portfolio and EICR for your managed properties. We also manage EPC, MEES, and FRA for blocks and HMOs you manage. We also cover fire alarm, emergency lighting, fire door, extinguisher, and PAT services. We coordinate Legionella, asbestos, and LOLER checks when needed, but SR Maintenance does not provide these services in-house.

Duty	Trigger	What SR does
Gas safety across your managed portfolio	Every 12 months	Manage & deliver via Gas Safe engineers
EICR for your managed properties	At least every 5 years	Manage & deliver
EPC & MEES	10-year EPC, EPC C by 1 Oct 2030	Manage & deliver
FRA for blocks and HMOs you manage	Per risk, blocks & HMOs	Manage & deliver
Fire alarm / emergency lighting	Per BS schedule	Manage & deliver
Fire doors / Fire extinguishers	Per schedule	Manage & deliver
PAT (furnished lets)	Per risk	Manage & deliver
Legionella / asbestos / LOLER	Where applicable	Coordinated where needed, not delivered in-house

What stays with your agency: your own regulatory duties

SR Maintenance manages property safety certificates for your managed properties. Your agency keeps responsibility for its financial and regulatory compliance through its own systems, with Propertymark support where relevant.

Client Money Protection is mandatory since 1 April 2019.

Membership of The Property Ombudsman or Property Redress Scheme.

The Tenant Fees Act 2019 limits holding deposits to one week's rent.

Security deposits are limited to five weeks' rent below £50,000 annual rent and six weeks' rent at £50,000 or more.

Right to Rent checks under the <a href="https://www.legislation.gov.uk/id/ukpga/2014/22"> Immigration Act 2014.</a>

Tenancy deposit protection through an approved scheme.

Material information duties for property listings and transactions.

Consumer Protection duties for property and tenancy information.

PRS database registration rolling out from late 2026.

How we work with your agency

SR Maintenance manages your landlord's property safety checks and certificates across London. We provide safety certificate services for London rental properties, including inspections, contractor booking, and renewals. We also support landlords who manage their properties themselves.

Audit

We check existing certificates and list missing, expired, or incomplete records for each property.

Map

Record the required checks for each property, including the certificate type and renewal date.

Plan

We set inspection dates, remedial work, and renewal dates for each property.

Schedule

Our in-house engineers visit and confirm tenant access for each appointment.

Book

Qualified contractors carry out your gas, electrical, and fire checks.

Deliver

Inspections, testing, and remedial work are managed, with the results recorded for each property.

Evidence

We collect certificates, inspection reports, and remedial records for each property.

Renew

We plan the next required check before the current certificate expires.

What the Renters' Rights Act 2025 means for your compliance exposure

The Renters' Rights Act 2025 brings new rules for London estate agencies to manage property certificates. From 1 May 2026, Section 21 ended, and ASTs became periodic assured tenancies. Councils gained new investigation and enforcement powers from 27 December 2025. Penalties reach £7,000 for less serious breaches and £40,000 for serious or repeat offences. Rent repayment orders can cover up to 24 months, and agents can fall within the rules. The PRS database rolls out from late 2026. The separate PRS landlord Ombudsman is expected around 2028. EPC C is due by 1 October 2030, with a £10,000 cap.

Key dates

27 December 2025

Councils gained new investigation and enforcement powers.

1 May 2026

Section 21 ended; ASTs became periodic assured tenancies.

Late 2026

The PRS database rolls out.

Around 2028

The separate PRS landlord Ombudsman is expected.

1 October 2030

EPC C is due, with a £10,000 cap.

Are you an estate (sales) agent?

SR Maintenance handles safety certificates, inspections, and related compliance work for managed letting services. Estate agents mainly sell properties. Their duties include AML, client money, redress, material information, and consumer protection.

For letting or management, SR Maintenance helps with managing property compliance for estate agents in London through safety checks and certificates. For AML and financial duties, speak to Propertymark or an AML specialist.

London-wide coverage and accredited expertise

SR Maintenance is an compliance management partner, supporting your agency with property safety compliance. SR Maintenance covers all 33 London boroughs, including the City of London, plus the M25 corridor. Our accreditations are BAFE, NEBOSH, IFSM, NICEIC, NAPIT, Gas Safe, City & Guilds, and TrustMark.

Barking and Dagenham

Barnet

Bexley

Brent

Bromley

Camden

City of London

Croydon

Ealing

Enfield

Greenwich

Hackney

Hammersmith and Fulham

Haringey

Harrow

Havering

Hillingdon

Hounslow

Islington

Kensington and Chelsea

Kingston upon Thames

Lambeth

Lewisham

Merton

Newham

Redbridge

Richmond upon Thames

Southwark

Sutton

Tower Hamlets

Waltham Forest

Wandsworth

Westminster

Letting Agent Compliance FAQs

Who is responsible for gas safety, the letting agent or the landlord?

Gas safety responsibility depends on the management contract. HSE confirms that an agent takes on the landlord’s gas safety duties when the contract assigns responsibility to the agent.

Can a letting agent be fined for a landlord’s compliance failure?

Yes. A letting agent can face penalties for gas safety, fire safety, and Renters Rights Act breaches. Fines range up to £7,000 or £40,000, but it depends on the breach.

How often does a rental property need an EICR?

An EICR is required at least every 5 years. Remedial work needs completion within 28 days. Penalties for non-compliance reach £40,000 per breach.

What are the fines under the Renters’ Rights Act 2025?

The Renters’ Rights Act 2025 includes penalties of up to £7,000 for relevant breaches and £40,000 for serious offences. Rent repayment orders up to 24 months.

When must rented homes reach EPC C?

Rented homes need to reach EPC C by 1 October 2020 under the warm homes plan. The proposed cost cap for required improvements is £10,000 per property.

Does SR handle AML, client money or Right to Rent?

No. SR Maintenance handles property safety certificates. AML, client money, and right to rent compliance remain with the letting agency.

Free Portfolio Compliance Audit

Book your managed-portfolio compliance audit

SR checks your full managed portfolio and identifies compliant, expiring, and missing safety certificates. The free audit gives your agency a clear certificate status across every managed property.

Gas, EICR, EPC, fire and alarm managed in one place

Certificates and renewals tracked per property

All 33 London boroughs + M25

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